Sasayuri-ann Lodging Terms and Conditions

Article 1 (Scope of Application)

1-1. The lodging contract and related contract to be concluded between the Villa and the Guests shall be based on the following terms and conditions. Any matter not stipulated herein shall be governed by ordinance and generally established practice.

1-2. In the event that the Villa has agreed to conclude a special contract that does not violate laws and generally established practice, notwithstanding the preceding paragraph, the said special contract shall prevail.

Article 2 (Application for lodging contracts)

2-1. The Guest(s) who intend to apply to the Villa for a lodging contract will be required to provide the Villa with the following particulars:

(1) Name of Guest(s);

(2) Date of lodging and estimated time of arrival;

(3) Lodging fees (according, in practice, to the basic lodging fees described in the attached table 1);

(4) Other information considered necessary by the Villa.

2-2. In the event that the Guest(s) request, during their stay, an extension of lodging beyond the date described in the preceding paragraph (2) above, the Villa shall handle their request as a new application for a lodging contract provided that there is no reservation on the same date by other Guest(s). Said contract shall be made when the Villa accepts their request and receive payment for additional lodging fees.

Article 3 (Conclusion of lodging contracts, etc.)

3-1. The lodging contracts shall be considered to have been concluded when the Villa has duly accepted the application descried in the preceding Article, and received payment for application fees (lodging fees) within 3 business days after the date of submission of application form, unless the Villa has certified that the Villa has not accepted the said application.

3-2. The application fees shall first be applied to the total lodging fees to be paid by the Guest, then secondary for the cancellation charges under Article 5 and thirdly for the reparations under Article 17 as applicable, and the balance, if any, shall be refunded as the time of the payment for the lodging fees as provided in Article 11.

3-3. When the Guest has failed to pay the application fees by the date of stipulated in Paragraph 1, the Villa may treat the lodging contract invalid.

3-4. In principle, reservation is acceptable 4 months in advance.

Article 4 (Refusal of lodging contracts)

The Villa may not accept the conclusion of lodging contracts under any of the following cases:

(1) When the application for lodging does not conform to the provision of these Terms and Conditions;

(2) When the Villa is fully booked and no room is available;

(3) When the Guest is deemed liable to conduct and/or have conducted himself/herself in a manner that will contravene the laws or act against the public order and good morals in regard to his/her lodging;

(4) When the Guest seeking lodging is any of the following:

i)a member of or a person linked to any crime syndicate, company/group linked to a crime syndicate, radical party, racketeer, antisocial organization or any other person equivalent to the person listed above (hereinafter "crime groups")

ii)a corporate company or any other group of which business activities are under control of crime groups or any person linked to crime groups.

iii)a corporate company of which officer (director, operating officer or any other person equivalent to) is proven to be a member or a person linked to crime groups;

(5) When the Guest seeking lodging has behaved in a manner that remarkably trouble neighborhood and/or other Guests of this Villa;

(6) When the Guest seeking lodging can be clearly detected as carrying an infectious disease;

(7) When the Guest seeking lodging has used violence in making demands of this Villa or its employees, or has requested this Villa to assume an unreasonable burden;

(8) When the Villa is unable to provide lodging because of natural calamities, disfunction of the facilities and/or other unavoidable causes; or

(9) When the provision of article 4 of Nara Prefectural Ordinance (Hotel Business Act. Article 5, Section 3 are applicable.

Article 5 (Right to cancel lodging contracts by the Guest)

5-1. The Guest is entitled to cancel the lodging contracts by so notifying the Villa. However, in the case when the Guest has cancelled the lodging contract in whole or in part due to causes for which the Guest is liable (except in the case when the Villa has requested the payment for application fees [lodging fees] prescribed in Paragraph 1 of Article 3 and the Guest has cancelled before the payment), the Guest shall pay cancellation charges as per table below.

Cancellation charge:

No show or on the day of lodging or 1 day prior to the date of lodging2~30 days prior to the date of lodging31~40 days prior to the date of lodging41~50 days prior to the date of lodging51 days prior to the date of lodging
100%100%70%50%0%
No show or on the day of lodging or 1 day prior to the date of lodging100%
2~30 days prior to the date of lodging100%
31~40 days prior to the date of lodging70%
41~50 days prior to the date of lodging50%
51 days prior to the date of lodging0%

(Note) The percentage signifies the rate of cancellation charge to the basic lodging fees.

(1) As the above table shows, 100%,70%, and 50% of the basic lodging fee shall be paid as cancellation charge by the Guest in case of no-show or cancellation on the day of lodging, on the day before, 2 - 30 days before, 31 – 40 days before, 41– 50 days before, respectively.

(2) When the number of days that has been reserved is shortened, cancellation charge shall be paid by the Guest regardless of the number of days shortened in accordance with the rate of cancellation charge based on the lodging fee for one day.

(3) In the case when the Guest is unable to come to the Villa on the date of lodging because of non-arrival or delay of public transport, or any other reasons for which the Guest is not liable, the Guest is requested to contact the Villa by any means to prove his/her non-liability.

5-2. In the case when the Guest does not appear by 8:00 pm of the lodging date (or after expected time of arrival if the Villa is notified of it) without an advance notice, the Villa may regard the lodging contract as being cancelled by the Guest.

Article 6 (Right to cancel lodging contracts by the Villa)

6-1. The Villa may cancel the lodging contract under any of the following cases:

(1) When the Guest is deemed liable to conduct and/or have conducted himself/herself in a manner that will contravene the laws or act against the public order and good morals in regard to his/her lodging;

(2) When the Guest is any of the following:

i)a member of or a person linked to any crime syndicate, company/group linked to a crime syndicate, radical party, racketeer, antisocial organization or any other person equivalent to the person listed above (hereinafter"crime groups")

ii)a corporate company or any other group of which business activities are under control of crime groups or any person linked to crime groups.

iii)a corporate company of which officer (director, operating officer or any other person equivalent to) is proven to be a member or a person linked to crime groups;

(3) When the Guest has behaved in a manner that remarkably trouble other Guests of this Villa;

(4) When the Guest can be clearly detected as carrying an infectious disease;

(5) When the Guest has used violence in making demands of this Villa or its employees, or has requested this Villa to assume an unreasonable burden;

(6) When the Villa is unable to provide lodging because of natural calamities, disfunction of the facilities and/or other unavoidable causes;

(7) When the provision of article 4 of Nara Prefectural Ordinance (Hotel Business Act. Article 5, section 3 are applicable; or

(8) When the Guest does not observe prohibited actions such as smoking in bed (or futon), mischief to the fire-fighting facilities and other prohibition of the use regulations stipulated by the Villa (restricted to particulars deemed necessary in order to avoid the causing of fire).

6-2. In the case when the Villa has cancelled the lodging contract in accordance with the preceding paragraph, the Villa shall not be entitled to charge the Guest for any of the services in the remaining contractual period which he/she has not received.

Article 7 (Registration)

The Guest shall register the following particulars at the reception of the Villa on the day of lodging:

(1) Name, age, sex, address and occupation of the Guest(s);

(2) Nationality, Passport number, port and date of entry to Japan (Non-Japanese Guest only);

(3) Date and estimated time of departure; and

(4) Other particulars deemed necessary by the Villa

Article 8 (Occupancy Hours of the Villa)

The Guest is entitled to occupy the Villa from 3:00pm to next 11:00am. However, in the case when the Guest is lodged consecutively, the Guest may occupy it all day long, except for the days of arrival and departure.

Article 9 (Observance of Use Regulation)

The Guest shall observe the Use Regulations established by the Villa, which are displayed in the lodging guide.

Article 10 (Business hours)

Business hours of the reception of the Villa shall be from 7:00am to 9:00pm. However, these may be flexible depending on necessity.

Article 11 (Payment of lodging fees)

11-1. The breakdown of calculation of the lodging fees, etc. that the Guest shall pay is as listed in the attached table No. 1.

11-2. Lodging fees, etc. as stated in the preceding Paragraph shall be paid with Japanese currency within specified period of time via such methods of payment as telegraphic transfer remittance to designated bank account (bank handling charge shall be borne by the Guest), PayPal settlement, or any of specified credit cards (through proxy settlement screen provided by J-RESERVE Co., LTD.)

11-3. If payment by any of methods stated in the preceding Paragraph is difficult on time for the Guest who has reserved for lodging on the same day or 1 day before, the Guest shall pay the lodging fees to the Villa in cash at the time of his/her check-in.

11-4. Lodging fees shall be paid even if the Guest voluntarily does not utilize the lodging facilities provided for him/her by the Villa and are at his/her disposal.

Article 12 (Handling when unable to provide contracted room)

12-1. The Villa shall, when unable to provide contracted rooms, arrange lodging of the same standard elsewhere for the Guest insofar as practicable with the consent of the Guest.

12-2. When arrangement of other lodging cannot be made notwithstanding the provisions of the preceding Paragraph, the Villa shall pay the Guest a compensation fee equivalent to the cancellation charges and the compensation fee shall be applied to the reparations. However, when the Villa cannot provide lodging due to the causes for which the Villa is not liable, the Villa shall not compensate the Guest.

Article 13 (Handling of deposited articles)

13-1. The Villa shall not handle deposited articles.

13-2. The Villa shall not be liable to any breakage, damage, defect, and loss of articles, cash, or valuable items that the Guest carried in the Villa.

Article 14 (Custody of Baggage and/or Belongings of the Guest)

14-1. When the baggage of the Guests brought into the Villa before his/her arrival, the Villa shall be liable to keep it only in the case when such a request has been accepted by the Villa. The baggage shall be handed over to the Guest at the time of his/her check-in. However, cash and valuable items must not be included.

14-2. When the baggage or belongings of the Guest is found left after his/her check-out, and the ownership of the article is confirmed, the Villa shall inform the owner of the article left and ask for further instructions. When no instruction is given to the Villa by the owner or when the ownership is not confirmed, the Villa shall keep the article for 7 days including the day it is found, and after this period, the Hotel shall turn it over to the nearest police station or discard it.

Article 15 (The use of car parking)

Free car parking space is available in the Villa. The Guest is requested to inform the Villa before lodging days when he/she intend to use the parking space. However, the Villa is not in a position to protect his/her car(s) from breakage, damage, defect, and loss.

Article 16 (The use of computer network from the Villa)

The Guest shall be liable to the use of the computer network (free Wi-Fi) from the Villa. The Villa shall not be liable to any systematical damage or loss during the network. Also, the Guest shall be liable to any damage or loss of the third party caused by the case of which the Villa decides that the use of the computer network by the Guest was inappropriate. The Guest shall be fully liable to the use of his/her telecommunication tools such as personal computer, smartphone, etc.

Article 17 (Liability of the Guest)

The Guest shall compensate the Villa for any damage or loss caused through intention or negligence on the part of the Guest.

Article 18 (Trial Control and Governing Law)

Any trouble related to the lodging contract based on this Terms and Conditions, shall be judged at the district or summary court of Nara prefecture, based on Japanese law.

Attached table 1. The breakdown of calculation of the lodging fees (Ref. Paragraph 1 of Article 2 and Paragraph 1 of Article 11)

Total mount to be paid by the Guest Details
Lodging feeBasic lodging fee
Additional chargesCatering services
Pizza oven & Campfire fees
Extra foodstuff and drink
Other miscellaneous goods and grocery items
Remarks:
(1) Basic lodging fees shall be the amount that the Villa discloses when the Guest makes a reservation.
(2) Consumption tax is included in the amount of lodging fee and additional charges that the Villa offers.
(3) Child below age 5 is free.

Sasayuri-ann The Use Regulation

In order to provide our Guests with safe conditions and comforts, we request that Guests observe the following rules in accordance with the Article 9 of the Sasayuri-ann Terms and Conditions. In the event that the rules are not observed and violated, the Villa reserves the right to terminate Guests' stay and the Guests may possibly be liable for the violation.

[ Fire prevention practices to be observed ]

1. Explosive and flammable articles such as gunpowder and gasoline shall not be brought into the room.

2. Smoking indoors is prohibited, but at specified areas outdoors.

3. Barbecue by using charcoal brazier shall be done at specified spaces such as court or veranda.

4. In principle, open hearth (or Irori) shall be used with charcoal to be provided by the Villa. However, there is no such limitation in the case when the Villa's staff attends the cooking or fire demonstration.

5. Fireworks and open fire are prohibited on the Villa ground.

6. Other behavior which might cause fire is prohibited.

[ Safety maintenance practices ]

1. Do not run the slanted and uneven walkway zone on the Villa ground. And avoid walking forcibly to be cause of fall.

2. Keep a safe distance from the precipice around the Villa.

3. Do not rage around the fired open hearth. And avoid walking forcibly to be cause of fall.

4. Be careful with prongs when stepping up to and down from the loft.

5. Do not lean over from the loft carelessly.

6. Do not have a bath when drunk heavily.

[ Administrative control practices ]

1. Pets shall not be brought into the room.

2. Any items that emit an offensive odor shall be brought into the room.

3. Illegally possessed items such as rifles, swords, stimulants, narcotics, etc. shall not be brought into the room.

4. No Guest is allowed to remove or transfer decorative items in the room.

5. No visitors shall be brought into the room.

6. No Guest is allowed to cause any trouble or annoyance to neighborhood and other guests by singing in a loud voice or making noises.